ACEO STRATEGIC PLANNING, POLICY & RESEARCH

A. HOW TO APPLY:

1. MAKING AN APPLICATION

a. For your application to be considered you must complete ALL requirements of the Application Package
➢ Complete and signed Application Form (Form 2)
➢ Certified Copies of all academic achievements/qualifications/training etc.
➢ Recently updated Curriculum Vitae (12 months)
➢ 3 Referees and their details i.e (email addresses & phone numbers)

2. SUBMISSION OF APPLICATION

a. All applications should be addressed to:
The Chairman
Public Service Commission
Level 2, FMFM II Government Building
Apia, Samoa

b. All Applications can be submitted using the following options;
• PSC Level 2 – FMFM II Government Building; OR
• Email: ses@psc.gov.ws 

c. All Applications for the position will be closed on 17th March 2025 at 5:00pm

d. For more information, please do not hesitate to contact the Senior Executive
Services on email ses@psc.gov.ws or telephone 22123.

APPLICANTS ARE STRONGLY ADVISED TO SUBMIT COMPLETE
APPLICATIONS PRIOR TO CLOSING DATE OF ADVERTISEMENT!

B. Samoa Public Service

The Samoa Public Service is comprised of government entities which fall under the following categories; Constitutional Bodies, Statutory Bodies, Ministries and State-Owned
Enterprises (Public Bodies).

C. Ministry of Health

The Ministry of Health (MOH) through this advertisement seeks suitably qualified medical
specialists to provide specialty care at a hospital-based Health Specialist Facility that will
coordinate, facilitate and provide quality health care utilizing new and existing resources.
The Ministry of Health, Samoa is the lead Government agency responsible for the governance
and guidance of the health, healthcare and health industry of Samoa. The Ministry underwent a
significant re-organization in 2019 with the primary aim of reviving the nation’s focus on
disease prevention, community engagement and strengthening Primary Health Care.

D. ABOUT THE POSITION:

JOB DESCRIPTION
Responsible to the: The Chief Executive Officer/Director General, Ministry of Health.

Primary Objective:

To provide strategic policy and planning advice to the Ministry on strategic health sector planning
and policy priority issues in accordance with Health Rules and Regulations and to facilitate
collaborations and coordinates with Technical Divisions in the provision of hospital clinical and
public health services for the Ministry

Duties & Responsibilities:

Strategic Policy Advice and Planning

1. Provide policy advice to the CEO on policies and procedures guiding administration of the
   Health Sector in line with prevailing legislations.
2. Provide policy advice and assistance to sector agencies in relation to the Health Sector Plan.
3. Facilitate and ensure the accurate and timely dissemination of relevant information to sector
   partners and relevant stakeholders.
4. Lead and coordinate the Health Sector Planning processes, reviews and reports.
5. Lead, develop, strengthen and review health policies to address current, emerging and
   prevalent health issues.
6. Lead, facilitate and coordinate the Ministry’s planning cycle and review, development and
   provision of policy advice on all health policies, planning and research issues.
7. Lead, coordinate and facilitate the development and review of the Health Research & Ethics
   Policy.
8. Lead, coordinate and advise on human resources for the health sector from a strategic
   perspective and facilitate the realization and compliance of the health sector with the National
   Human Resources for Health Policy and Plan of Action.
9. Development of new health legislations, strategies and policies and review and update of
   existing health legislation, strategies and policies.
10. Development, review and update of clinical guidelines, protocols and standard of Operating
    Procedures for Clinical Services

Monitoring and Evaluation

1. Lead the monitoring, review and implementation of health policies and plans to ensure sector
   partner compliance.
2. Lead and manage all activities, operations and budget output of the Division and prepare
   reports to CEO and Management on Divisional performance.
3. Monitor and evaluate all division and departments commitment to health-related sustainable
   development goals at the national level.
4. Monitor the performance of consultants and technical assistants funded by developments to
   provide technical assistance.
5. Assist the Health Information & ICT Division and the Health Sector Coordination, Resourcing
   and Monitoring Division of the MOH to monitor health sector performance in accordance
   with the Health Sector M&E Operational Manual and Implementation Plan.
6. To follow up and provide advice to CEO, sector agencies in relation to the implementation of
   sector priorities.
7. Effectively monitor the healthcare professionals and their compliance with clinical protocols
   and guidelines that guide their performance.
8. Effectively implement, review and update the National Overseas Treatment Policy 2019.
9. Strengthen the monitoring and review of the National NCD Policy 2018 – 2023
   implementation.

Leadership and management

1. Actively participate as part of the Leadership and Management Team in the decision making and governance process of the organization.
2. Assist in the development and implementation of the following Ministry Reports/ Plans:
   a. Workforce Plan,
   b. Corporate Plan,
   c. Management Plan,
   d. Annual Reports,
   e. Performance Management Plans/Appraisals,
   f. Any other relevant Plans/ Reports.
3. Lead and role model the Public Service Values for the division team members, organization
   and wider Public Service.
4. Provide on the job support and coaching as well as training for team members t ensure their
   continuous development.
5. Ensure that effective performance management and evaluation processes are undertaken as
   per the Performance Appraisal System for Divisional Staff.
6. Lead and manage the core functions of the division to ensure quality and ethical standards
   of all service and be accountable for the effective and efficient use of resources.
7. Work with other Division to develop trainings resources and material on legislations
   administered by the Ministry.
8. Ensure that internal processes are in place and for effective and efficient planning,
   implementation, monitoring and reporting of divisional performance.
9. Identify priority budgetary requirements for the Division’s annual submission of
   performance measures and budgetary provisions and ensure the Division’s resources are
   managed in accordance with prevailing policies.
10. Represent the Ministry of Health in local and international forums when required.
11. Perform acting duties for the Ministry in the absence of the DDG or DG as required.
12. Assist with the implementation of the Talofa with a Smile Campaign initiatives to promote
    and enhance good customer service as directed by the Office of the Public Service
    Commission.

Key Deliverables

1. Develop a strategic Policy Framework to combine and subsume all the existing Health
   policies and plans to ensure the effectiveness of the implementation within the Ministry.
2. Review and Enforce the Monitoring and Evaluation Plan to monitor the implementation
   process of Health policies.
3. Work Collaboratively with technical Divisions in developing and reviewing of the
   following policies:
   • School Nursing Policy
   • Patient Complaint/Grievance Policy
   • Health & Research Policy
   • Non-Communicable Disease Policy 2018 – 2023
4. Develop and design awareness programs with relevant divisions on all existing Health
   policies / strategies in order to provide trainings to strengthen and build employees
   institutional knowledge.
5. Develop a skills and knowledge improvement training plan for each individual staff
   member and implement over the next 3 year period.
6. Lead the full implementation of the Health Sector Plan FY2019/20 – FY2029-30.
7. Successful implementation of the division’s KPI as per Annual Budget Measure.

SELECTION CRITERIA

MERITS: SKILLS AND ABILITIES

COMPETENCY: • Strategic Thinking (Essential)

DESCRIPTOR 

• Recognizes impact of organization’s direction and role within the government
  and community.
• Understands organizational direction and aligns/translates strategic objectives into operational activities.
• Provides advice to Government based on analysis of a broad range of issues.
• Considers multiple perspectives when assessing impact of key issues and
  identifies viable solutions.
• Applies intellect and knowledge to weigh up information and identify critical factors and issues.
• Demonstrates determination in meeting organizational goals and is ambitious to continue in the face of changes and challenges.
• Ability to identify and address performance issues that can need improvement.

SKILLS AND ABILITIES

Building and Sustaining Relationships (Essential)

• Is committed to client service, builds and sustains relationships within the
  organization, across the public service, with the public and other stakeholders.
• Consults broadly to obtain buy-in, draws on knowledge of work partners and fosters teamwork and cooperation through sharing information.
• Capitalises on diversity and harnesses different viewpoints to enhance the
  operations of the Strategic Development, Planning, Policy and Research Division.
• Encourages and motivates people to engage in continuous learning and
  empowers them through delegation of responsibilities for work.
• Mentor, provides constructive feedback and recognizes success and engages in activities to sustain morale.
• Communicates with precision and confidence, clearly and in an articulate
  manner, adapts methods of communication.
• Adapts communication style and message to meet needs, has a strong grasp of key issues and presents a convincing and balanced rationale.

SKILLS AND ABILITIES

Delivers/achieves results (Essential)

• Focuses on activities that support organizational sustainability and streamlines processes to seek operational efficiency.
• Research and Manage information to develop effective policies.
• Monitors and manages resourcing pressures for optimum outcomes.
• Oversees the implementation of multiple change initiatives with a focus on the desired outcomes. Defines high-level objectives and ensures translation into practical implementation strategies.
• Fosters a culture of achievement and ensure planned targets / projects are
  realistic.
• Ensure planned targets are monitored and measured and achieves expected outputs /outcomes.

PERSONAL ATTRIBUTES

Integrity (Essential)

• Exhibits and applies high integrity and ethical principles.
• Is indisputably trusted and operates professionally.
• Act professionally in carrying out duties and responsibilities despite personal
  preferences.
• Adheres to and promotes the Samoan Public Service Values of honesty,
  impartiality, service, respect, transparency, accountability, efficiency and effectiveness.

PERSONALL ATTRIBUTES

Commitment/ Personal Drive (Essential)

• Defines work in terms of results and pursues success with energy and drive.
• Anticipates obstacles and is prepared with contingency plans to sustain goals / objectives and keeps everyone on track.
• Helps others to define goals and plan a route for achievement.
• A high achiever with a reputation for success and quality performance.
• Sets high standards of performance for self and others.

Intellect and Judgement (Essential)

• Understands the environment affecting work of the organization and impacts on divisional level.
• Exhibits sound conceptual and analytical skills and apply intellect and knowledge in identifying critical factors and issues.
• Handles concepts and complexity proficiently, provides insight and understanding for others and appropriately integrates them into the
  workplace.
• Has good judgment as to what information is significant and useable in each situation.
• Demonstrates effective judgment to weigh up options and develop realistic solutions.

Creative and Innovation (Essential)

• Develops innovative ideas and methods of doing things.
• Searches for new and more effective methods, making connections between previously unrelated ideas.
• Is seen as a motivator and guide for others to generate new ideas in brainstorming sessions.

EXPERIENCE

Experience and Past Work Performance (Essential)

• Relevant years of experience.
• Have project management experience.

PAST WORK PERFORMANCE

Past Work Performance (Essential)

• Proven track record of excellent performance from previous work.
• Able to define goals and plans a route for achievement.
• A high achiever with a reputation for success and quality performance.
• Sets high standards of performance for self and others

QUALIFICATIONS

Educational Qualifications (Essential)

• A Bachelor Degree in Project Management & Administration or any other relevant discipline.

E. BENEFITS

Duty Station: TTM Hospital Motootua, Samoa
Duration: Appointment will be guided by the Government of Samoa’s standard contract term of employment of 3 years.
Salary: $94,624 per annum
Hours of Attendance: The standard hours of attendance are Monday to Friday from 9:00am to 5:00pm excluding Public Commission holidays that are generally observed in the public service and declared by the Commission.
Performance Reviews: The Appointee’s performance shall be reviewed in accordance with the Performance Management Guideline.
Annual Leave: 20 days annual leave per annum on pro rata basis
Sick Leave: 20 days sick leave per annum on pro rata basis.
Other Leave: All other leaves are subject to terms and conditions set out in the Public Service Working Conditions and Entitlements Manual 2015 and Commission Endorsement.
End of Contract Benefits: The Appointee is entitled at the expiry of the Contract Term, to a payment equivalent to 8 working days for every contract year served at the salary rate paid to the Appointee on cessation of employment.
National Provident Fund: The Government of Samoa shall pay a percentage of the Appointee’s contribution or another rate prescribed by the National Provident Fund from time to time. This includes a successful candidate to be recruited from overseas or where relevant laws may apply.
Accident Compensation Corporation: Government also shall pay a percentage of the
Appointee’s contribution or another rate prescribed by the Accident Compensation Act 1989. This includes a successful candidate to be recruited from overseas or where relevant laws may apply.
Duty Travel: The government, development partner or relevant body meets all travelling expenses at prescribed rates necessarily incurred by staff required to travel away from Apia on official duty travel.
Regional/ International Recruited Staff: A successful candidate recruited from overseas is to bear all costs for relocation and will not be the responsibility of the Ministry. Consideration however will be made for housing assistance, to be determined by the Commission.