HEAD OF DEPARTMENT – MTII SAVAII

A. HOW TO APPLY:

1. MAKING AN APPLICATION

a. For your application to be considered you must complete ALL requirements of the Application Package
➢ Complete and signed Application Form (Form 2)
➢ Certified Copies of all academic achievements/qualifications/training etc.
➢ Recently updated Curriculum Vitae (12 months)
➢ 3 Referees and their details i.e (email addresses & phone numbers)

2. SUBMISSION OF APPLICATION

a. All applications should be addressed to:
The Chairman
Public Service Commission
Level 2, FMFM II Government Building
Apia, Samoa

b. All Applications can be submitted using the following options;

• PSC Level 2 – FMFM II Government Building; OR
• Email: ses@psc.gov.ws 

c. All Applications for the position will be closed on 13 September 2024 at 5:00pm

d. For more information, please do not hesitate to contact the Senior Executive Services on email ses@psc.gov.ws or telephone 22123.

B. Samoa Public Service

The Samoa Public Service is comprised of government entities which fall under the
following categories; Constitutional Bodies, Statutory Bodies, Ministries and State-Owned
Enterprises (Public Bodies).

C. Ministry of Health

The Ministry of Health (MOH) through this advertisement seeks suitably qualified medical
specialists to provide specialty care at a hospital-based Health Specialist Facility that will
coordinate, facilitate and provide quality health care utilizing new and existing resources.
The Ministry of Health, Samoa is the lead Government agency responsible for the governance
and guidance of the health, healthcare and health industry of Samoa. The Ministry underwent a
significant re-organization in 2019 with the primary aim of reviving the nation’s focus on disease
prevention, community engagement and strengthening Primary Health Care.

D. ABOUT THE POSITION:

JOB DESCRIPTION

Responsible to the: Reports to the Deputy Director General of Hospital & Clinical Services Primary Objective:

The position supports and assists the ACEO MT2 Hospital and ultimately the Deputy Director General of Hospital & Clinical Services in the provision of efficient and quality medical and surgical services to inpatients and outpatients for the population of Savaii.

This is consistent with the values of the Ministry of Health and ensures that the best practice is implemented throughout MT2 Hospital.

Duties and Responsibilities:

Technical and Clinical

1. Prepare, review and regularly update clinical guidelines and treatment protocols for
   effective and efficient quality medical & surgical services at MT2 Hospital. In particular
   addressing outcomes aimed at improving health systems as per MoH Corporate Plan
   FY2020/21 – 2022/23 which include and are not limited to the following:
   → increased percentage of hospital discharges receiving complete discharge summaries,
   → increased percentage of acutely ill admissions properly reviewed within 1 hour of admission;
   → reducing waiting time in all areas where healthcare service is delivered;
   → reducing the hospital acquired infection and MRO rate and strengthening referral
   pathways for patients requiring medical attention and/or admission.
2. Ensure compliance of all MT2 Clinical employees with guidelines, protocols and operating procedures to guarantee an effective and efficient quality of service delivery within the MT2 Hospital.
3. Work towards ensuring a continual increase per year in the number of skilled & qualified staff recruited to the Clinical division of MT2 Hospital i.e. registered medical officers, registered nurses, etc.
4. Develop effective On Call rosters and be accountable and responsible to cover for risk management based on staff capability especially in Emergency/Intensive Care scenarios or during periods of Disaster and Public Health Emergencies.
5. Work in close collaboration with axillary services such as Biomedical engineers, Radiology, Laboratory and Pharmacy Divisions, Operating Theatre, Intensive Care and TTM Hospital - Emergency Services to ensure effective patient management.
6. Participate as a member or leader in selected clinical governance subcommittee, at the
   nomination of the Deputy Director General of Hospital & Clinical Services for e.g. in Drugs and Therapeutics Committee, Medical Equipment Committee, Infection Control Committee, Overseas Treatment Scheme Committee etc.
7. Conduct regular meetings for the clinical division of MT2 Hospital or in combination
   with other medical specialty units from TTM Hospital for e.g. surgical, obstetric, paediatric) and other health professionals (nursing, allied, supportive) to discuss all clinical and administrative service issues pertaining to MT2 Hospitals clinical service delivery.
8. Undertake education, teaching and research activities to train, coach, mentor and support staff, students and other stakeholders; be responsible for personal continuous professional development and be a health advocate.

Strategic Policy advice and planning

1. Lead and manage the development of strategic policies, plans and new initiatives which
   are geared towards health service improvement within the MT2 Hospital, in order to align
   with the Samoa Health Sector Plan & SDG’s. In particular, to initiate incentives that ensures improved health systems and improved management of communicable and noncommunicable diseases within central healthcare facilities.
2. Lead and encourage service-related reforms for quality improvement as it pertains to medical and surgical services at MT2 Hospital and their contribution to the achievement of clinical health services targets and key performance indicators as set out in the MOH Corporate Plan 2020/21 – 2022/23.

Monitoring and Evaluation

1. Monitor and evaluate clinical activities of MT2 Hospital to enhance the quality of medical and surgical services that are delivered, through the effective use of resources.
2. Lead in the undertaking of peer reviews; monitor and evaluate activities within MT2 Hospital with plans to ensure corrective measures are undertaken to provide effective and efficient clinical services.
3. Identify appropriate clinical service delivery requirements, delivery methods and guidelines to implement, monitor and evaluate systems of clinical operations for MT2 Hospital.

Leadership and management

1. Actively participate as part of the Leadership and Management Team in the decision making and governance processes of both the organization and MT2 Hospital.
2. Lead and role-model the Public Service Values for MT Hospital clinical employees, organization and wider Public Service.
3. Provide on-the-job support, coaching, mentoring as well as training for clinical team members to ensure their continuous development.
4. Ensure that effective performance management and evaluation processes are undertaken for all Clinical staff within MT2 Hospital;
5. Lead and manage the core clinical service delivery functions of MT2 Hospital in order to foster quality assurance and ethical standards of all clinical services and be accountable for the effective and efficient usage of MT2 Hospital resources.
6. Work together with the ACEO MT2 Hospital in leading the development and implementation of the following Ministry Reports/Plans for MT2 Hospital:
   a. Workforce Plan,
   b. Corporate Plan,
   c. Management Plan,
   d. Annual Reports,
   e. Performance Management Plans/Appraisals,
   f. Any other relevant Plan/Reports as directed by the Deputy Director General – Hospital & Clinical Services.
7. Ensure that internal systems are in place for effective and efficient planning, implementation, monitoring, evaluating and reporting on clinical team performance.
8. Work together with the ACEO MT2 Hospital in identifying priority budgetary requirement for MT2 Hospital, annual submission of key performance measures and budgetary provisions and ensures that the Hospitals’ resources are managed in accordance with prevailing policies.
9. Act as Acting ACEO MT2 Hospital during his/her absence from work when requested to do so.
10. Provide leadership to promote the interest and development of MT2 Hospital through strategic planning, ensuring cohesion of the overall functions of MT2 Hospital by working effectively with internal and external stakeholders and maintaining positive interpersonal relationships.
11. Undertake clinical responsibilities in MT2 Hospital by being actively involved in patient care on a daily basis, available for consultation and liaison with relevant focal points at TTM Hospital (Motootua) and referring district hospitals, whilst maintaining appropriate records and confidentiality, to ensuring best practice care to obtain best possible outcomes whilst promoting and maintaining client focus.
12. Responsible for medical reports & medico-legal assessments and provision of expert opinion. Ensures that all Police reports and legal matters involving junior clinical staff at MT2 Hospital are co-signed and supervised.
13. Identifying and minimizing risk at a systematic level through effective communication and management skills to contribute to improved clinical governance.
14. Undertake education, teaching and research activities to train, coach, mentor and support staff, students and other stakeholders; be responsible for personal continuous professional development and be a health advocate.
15. Must nominate and recommend in writing to the Deputy Director General of Hospital & Clinical Services a senior staff member to serve as Acting Head of Department in his/her
    absence from work.
16. Advise the Deputy Director General of Hospital & Clinical Services on development work and progress through verbal and written reports and clinical audits on a monthly basis, as well as visiting medical specialist or teams plans, outputs and outcomes together with regular provision of international training reports of conference/workshop training participate by any members of the staff specifically for their specialty area.
17. Must participate as a member or leader in selected clinical governance subcommittees, at
    the nomination of the Deputy Director General of Hospital & Clinical Services in discussions plus any other health sector meetings that requires his/her expertise input for quality improvement in service performance.
18. Must represent or nominate an appropriate representative from the MT2 Hospital Clinical team to any hospital or Health Sector meetings or international trainings/conference in its specialty area(s).
19. To conduct regular clinical meetings for MT2 Hospital or in combination with other medical specialty units (for e.g. emergency, surgical, obstetrics & gynecology) and other health professionals (nursing, allied, supportive) to discuss all clinical and administrative service issues pertaining to MT2 Hospitals’ specialty operations including clinical audit case management or research journal clubs and medical continuous education meetings to meet medical council registration plus clinical governance executive administrative recommendations.
20. Must prepare, review and update clinical system process guidelines and treatment protocols for effective and efficient quality of medical & surgical services at MT2 Hospital. Regularly simulates practical exercise during unit meetings and participation in local or international standardized workshop training.
21. Must take the responsibility of preparing effective On-Call list rosters and be accountable and responsible to cover for risk management based on staff capability especially in Emergency/Intensive Care scenarios or during periods of natural or public health disasters.
22. Must work in close collaboration with axillary services such as Biomedical engineers, Radiology, Laboratory and Pharmacy Divisions, Operating Theatre, Intensive Care and TTM Hospital - Emergency Services.
23. Lead and manage the staff and core functions of MT2 Hospital in line with prevailing policies and mandates.
24. There will be other job related tasks that are beyond the scope of the job description that will require completion. The Deputy Director General of Hospital & Clinical Services will direct such tasks that are within your capability to do and these directions will not be reasonably refused.

Key Deliverables:

1. Prepare, review and update clinical system process guidelines and treatment protocols for
   effective and efficient quality of MT2 Hospital services.
2. These clinical guidelines are to align with the national health needs and priorities, in particular outcomes aimed at improving health systems as per MOH Corporate Plan FY2020/21 – 2022/23.
3. Ensure that Clinical staff are educated regularly by simulating practical exercises during unit meetings and advocating for staff participation in local or international standardized workshops or training.
4. Ensure compliance of all MT2 Hospital Clinical employees with guidelines, protocols and operating procedures to guarantee effective and efficient quality of service delivery within MT2 Hospital;
5. Work towards ensuring a continual increase per year in the number of skilled & qualified Clinical staff recruited to MT2 Hospital i.e. registered medical officers, registered nurses, etc.
6. Develop effective On Call rosters and be personally accountable and responsible to cover for risk management based on staff capability especially in Emergency/Intensive Care scenarios or during periods of Disaster & Public Health Emergencies.
7. Work in close collaboration with Axillary services such as Radiology, Laboratory, Pharmacy, Operating Theatre, Intensive Care and Emergency Services and other relevant departments to ensure close coordination and collaboration in effective patient management.
8. Participate as a member or leader in selected clinical governance subcommittee, at the
   nomination of the Deputy Director General of Hospital & Clinical Services for e.g. the Drugs and Therapeutics Committee, Medical Equipment Committee, Infection Control Committee, Overseas Treatment Scheme Committee etc. in discussions plus any other health sector meetings that requires his/her expertise input for quality improvement in service performance.
9. Lead and encourage service-related reforms for quality improvement as it pertains to
   MT2 Hospital and its contribution to the achievement of clinical health services targets and key performance indicators.
10. Conduct regular meetings for MT2 Hospital or in combination with other medical specialty units at the national referral Hospital i.e. TTMH (for e.g. emergency, surgical, obstetrics & gynecologic) and other health professionals (nursing, allied, supportive) to discuss all clinical and administrative service issues pertaining to MT2 Hospital’s specialty operations including clinical audit case management or research journal clubs and medical continuous education meetings to meet medical council registration plus clinical governance executive administrative recommendations.
11. Undertake education, teaching and research activities to train, coach, mentor and support staff, students and other stakeholders; be responsible for personal continuous professional development and be a health advocate.
12. Successful implementation of Division Key Performance Indicators (KPI) as per FY Budget Measures.
13. There will on occasion be certain job-related tasks that are beyond the scope of the job Description that will require completion. The Deputy Director General – Hospital & Clinical Services will direct such tasks that are within your capability to do and these directions will not be reasonably refused.

SELECTION CRITERIA

MERITS: SKILLS AND ABILITIES

COMPETENCY: Essential

DESCRIPTOR:

• Excellent Clinical Skills including Procedural Skills.
• Is articulate and able to engage at International and National high level meetings.
• Strong Organizational Skills.
• Able to work within and manage a multidisciplinary team, work under pressure in a resource constrained environment/facility and cope with setbacks.
• Able to analyze and solve complex medical & surgical problems using an evidence-based approach and offer expert clinical opinion on a range of patients’ presentations.
• Demonstrates ability in organizing professional development activities (conferences, meetings and workshops), personal development and learning new skills.
• Demonstrates leadership and managerial skills and assists team members in conducting/reviewing clinical research, clinical audits, administrative activities, clinical guidelines and protocols, maintain records of relevant professional development activities including CPD activities.
• Demonstrates ability to collaborate with stakeholders and Health Advocates.

MERITS: PERSONAL ATTRIBUTES

COMPETENCY: Essential

DESCRIPTOR:

• Observes the highest standard of professional conduct in accordance with approved Medical Practitioners of Samoa Code of Professional Standards 2007.
• Must have the trust, respect and confidence of the medical, nursing and other allied health professional together with the patients and community.
• A professional who demonstrates the highest values and ethical practice.

MERITS: EXPERIENCE

COMPETENCY: Essential

DESCRIPTOR:

• Strong knowledge of evidence-based standards of Internal Medicine, Surgery or in Obstetrics and Gynaecology.
• Possesses understanding of medical and government legislation, policies and medico-legal compliance.
• Broad understanding of concepts/tools used in clinical leadership, management, audits, research, monitoring and evaluation and clinical governance.
• Specialized training and/or broad clinical experience in Internal Medicine, Surgery or Obstetrics.
• Experience working in a hospital, managing a clinical department with limited resources, and confident and competent in teaching and training staff.
• Experience in resuscitating patients with life-threatening emergencies and subsequent management of critically ill or injured patients, initiating and participating in an emergency
  response, and supporting team members and relatives of very sick patients.
• Experience in managing and supervising a unit to maintain patient safety and quality of care.
• Experienced in training, mentoring, coaching and supporting research.
• Minimum of 10 years working experience, inclusive of general and specialized, as a Medical Officer.
• Minimum 7 years of clinical experience in in Internal Medicine or Surgery or Obstetrics & Gynaecology, inclusive of a minimum of 2 years of experience after post-graduate training, with proven leadership & administrative background.

MERITS: PAST WORK PERFORMANCE

COMPETENCY: Essential

DESCRIPTOR:

• Proven track record of excellent performance from previous work.
• Able to define goals and plans a route for achievement.
• A high achiever with a reputation for success and quality performance.
• Sets high standards of performance for self and others

MERITS: QUALIFICATION

COMPETENCY: Essential

DESCRIPTOR:

• Must be a graduate with Bachelor of Medicine and Bachelor of Surgery (MBBS) or equivalent from a recognized training institute.
• Holds a Post-graduate Diploma preferably a Master’s Degree or Fellow in Internal Medicine or Surgery or Obstetrics & Gynaecology from a recognized training institution.
• Holds Full Registration from the Samoa Medical Council.
• Holds a Current Annual Practicing Certificate/ License as approved by the Samoa Medical Council.

E. BENEFITS

Duty Station: TTM Hospital Motootua, Samoa

Duration: Appointment will be guided by the Government of Samoa’s standard contract term of employment of 3 years.

Salary: A standard package that consist of a Base Salary and Responsibility Allowance For an overseas candidate successfully appointed to the role, the Base Salary may be negotiable subject to qualifications and experience, to be determined by the Commission.

Hours of Attendance: The standard working hours are from Monday to Friday - 9:00am to 5:00pm Given the nature of Hospital Service (24 hours, 7 days a week) the appointee will be required to work on a rostered basis and to attend to patients when called in as needed.

Performance Reviews: The Appointee’s performance shall be reviewed in accordance with the
Performance Management Guideline.

Annual Leave: 20 days annual leave per annum on pro rata basis.

Sick Leave: 20 days sick leave per annum on pro rata basis.

Other Leave: All other leaves are subject to terms and conditions set out in the Public Service
Working Conditions and Entitlements Manual 2015 and Commission Endorsement.

End of Contract Benefits: The Appointee is entitled at the expiry of the Contract Term, to a payment equivalent to 8 working days for every contract year served at the salary rate paid to the Appointee on cessation of employment.

National Provident Fund: The Government of Samoa shall pay a percentage of the Appointee’s
contribution or another rate prescribed by the National Provident Fund from time to time. This
includes a successful candidate to be recruited from overseas or where relevant laws may apply.

Accident Compensation Corporation: Government also shall pay a percentage of the Appointee’s contribution or another rate prescribed by the Accident Compensation Act 1989. This includes a successful candidate to be recruited from overseas or where relevant laws may apply.

Duty Travel: The government, development partner or relevant body meets all travelling expenses
at prescribed rates necessarily incurred by staff required to travel away from Apia on official duty
travel.

Regional/ International Recruited Staff: A successful candidate recruited from overseas is to bear all costs for relocation and will not be the responsibility of the Ministry. Consideration however will be made for housing assistance, to be determined by the Commission.