Accounts Administrator

Here is some of what you will be doing:

Invoice Management:

• Generate and issue sundry invoices and month-end charges (e.g., stevedoring for AusPac/SouthPac/Matson vessels, cleaning, R&D, and commissions) accurately and on time.
• Raise and distribute invoices promptly, ensuring precise application of payments.

 Accounts Receivable and Accounts Payable:

• Manage and monitor accounts receivable ledgers, tracking incoming payments and ensuring timely collection.
• Reconcile customer accounts, identify and resolve discrepancies, and follow up on overdue invoices.
• Process supplier invoices with accurate coding and ensure timely payments.
• Reconcile supplier statements and resolve discrepancies, supporting month-end and year-end closing processes.

Collections:

• Proactively contact clients to remind them of outstanding payments, negotiating payment plans or settlements as needed.
• Collaborate with sales and customer service teams to resolve billing issues.

Cash Management:

• Process incoming payments (check, credit card, and bank transfer) and ensure accurate application to customer accounts.
• Deposit checks and manage payment posting in the accounting system.

Customer Relations and Administrative Support:

• Address customer inquiries about invoices, payments, and account balances, ensuring excellent service while adhering to payment terms.
• Collaborate with clients to resolve any account-related issues and track overdue payments.
• Provide general support to the finance team, including filing, data entry, and document management.
• Assist with other accounting duties as required by the Finance Team Leader.

Reporting & Analysis:

• Prepare and analyze accounts receivable aging reports, tracking outstanding invoices and collections performance.
• Generate monthly, quarterly, and annual reports on accounts receivable balances and overall performance.
• Undertake any additional tasks as required by the finance team.

Qualification

Here’s what you’ll bring to the table:

• Qualifications: A minimum of a Certificate in Finance, Accounting, or a related discipline.
• Proven Expertise: At least 2 years of hands-on experience in Accounts Receivable/Accounts Payable within an office environment, preferably with a background in the shipping industry.
• Tech-Savvy Advantage: Experience with CargoWise and Xero is a big plus.
• Microsoft Office Pro: Mastery of MS Excel and the ability to quickly adapt to new systems.
• Outstanding Communicator: Excellent interpersonal skills, both written and verbal, ensuring clear and effective communication.
• Detail-Oriented: A keen eye for detail, strong work ethic, and a commitment to delivering high-quality work.
• Team Player: Demonstrated dedication to teamwork and exceptional time management skills to thrive in a fast-paced environment.
• Clean Driver’s License: Full, current, and clean driver’s license required.

This is a full-time permanent role based in Fagatogo, Pago Pago, American Samoa. In return we offer a challenging and stimulating environment. You will have the right to live and work in American Samoa at the time of applying. The successful candidate may be subject to undergo a Police Check and/or Pre-Employment Drug Test.

Additional Information

Our NPDL Contribution:

• Competitive benefits package.
• Opportunity for development and internal mobility.
• Wonderful Giving - allows you to donate company money to causes of your choice.
• Wonderful Neighbour - spend a day in the community helping with various service projects.
• Company focused on wellness and health.

If you’re passionate about finance, thrive in a dynamic work environment, and are ready to make an impact in the shipping industry, we want to hear from you!

These is a full-time permanent role based in Fagatogo, Pago Pago, American Samoa. In return we offer a challenging and stimulating environment. You will have the right to live and work in American Samoa at the time of applying. The successful candidates may be subject to undergo a Police Check and/or Pre-Employment Drug Test. Apply now via the links above or email your CV to recruitment@npdlship.com .