Assistant C.E.O. Policy, Planning & Project Management

  • Ministry of Commerce, Industry and Labour
  • Ministry of Commerce, Industry and Labour, Apia, Samoa
  • Apr 02, 2024
Contract Government & Military

Job Description & Skills/Qualifications Required

A. HOW TO APPLY:

1. MAKING AN APPLICATION
a. For your application to be considered you must complete ALL requirements of
the Application Package
➢ Complete and signed Application Form (Form 2)
➢ Certified Copies of all academic achievements/qualifications/training etc.
➢ Recently updated Curriculum Vitae (12 months)
➢ 3 Referees and their details i.e. (email addresses & phone numbers)

2. SUBMISSION OF APPLICATION
a. All applications should be addressed to:
The Chairman
Public Service Commission
Level 2, FMFM II Government Building
Apia, Samoa

b. Applications can be submitted using the following options;
• PSC Level 2 – FMFM II Government Building; OR
• Email at: ses@psc.gov.ws

c. All Applications for the position will be closed on 23rd April 2024 at 5:00pm

d. For more information, please do not hesitate to contact the Senior Executive Services on email ses@psc.gov.ws or telephone 22123.

B. Samoa Public Service
The Samoa Public Service is comprised of government entities which fall under the
following categories; Constitutional Bodies, Statutory Bodies, Ministries and StateOwned Enterprises (Public Bodies).

C. About the Ministry of Commerce, Industry & Labour
The Ministry of Commerce, Industry and Labour has variety of mandates roles and
responsibilities;
- Promote industry development, foreign investment and guarantees the rights of citizens to participate in the economy of Samoa.
- Set standards to regulate fair competitive practices to promote a level playing field in all trades.
- Administers the Apprenticeship Scheme, Employment Services, conducting labour market surveys and collection of Labour Market information.
- Promote and enforce labour and employment relations, foreign employee employment and occupational safety and health standards.
- Administers the Recognized Seasonal Employment program as well as the Labour and Employment Export Programs.
- Manage and enforce the statutory obligations of the registries of companies and other legal entities and protect the rights of Intellectual Property holders

D. ABOUT THE POSITION:
Responsible to: The Chief Executive Officer, Ministry of Commerce, Industry and Labour (MCIL).
Primary Objective:
Provide strategic policy advice to the Ministry and lead in developing policies that are geared
towards achieving the objectives of the Pathway for the Development of Samoa. Enhance
Sector Planning and Coordination to ensure the achievement of Trade, Commerce, and
Manufacturing Sector Plan (TCMSP) objectives. Streamline implementation of development
projects within MCIL to ensure development funds complement the work done through the national recurrent budget.

Duties:

A. Policy Advice

1.Provide technical policy advice to the CEO of MCIL, MCIL Divisions, TCM Sector implementing agencies, and stakeholders on business-, trade-, and economic-related policies.
2. Provide and collate sound statistics to support the policymaking of Trade, Commerce, and
Manufacturing (TCM) Sector stakeholders, to promote evidence-based policymaking.
3. Assist MCIL Divisions with developing their policies.
4. Review the Sector and Ministry’s Policy Framework to guide policy development within the Sector and Ministry adhering to existing Government policy framework.
5. Review the Sector and Ministry’s Planning Framework to guide planning within the Sector and Ministry.
6. Work closely with the Corporate Services Unit of MCIL to manage the coordination of all annual policy and planning activities to ensure that all the Ministry’s policies and plans are reviewed and developed in accordance with targets set out in TCMSP, as well as the Ministry’s Corporate Plan.

B. Sector Management

7. Develop the new TCMSP (2024/25-2028/29) in collaboration with Sector stakeholders.
8. Manage and oversee the implementation of the TCMSP.
9. Provide technical and policy advice on the coordination and implementation of the
TCMSP.
10. Work closely with other organizations operating within the TCM Sector and establish and
maintain wide ranging and effective relationships in a constantly changing environment.
11. Develop TCMSP monitoring tools such as the Monitoring and Evaluation (M&E)
Framework, and the Medium-Term Expenditure Framework (MTEF) to monitor and track
the implementation of the TCMSP.
12. Lead and facilitate the TCMSP mid-term, and final evaluation. Develop the mid-term and
final evaluation reports to document the implementation progress and changes of the
TCMSP.
13. Coordinate meetings of the sector partners, donor agencies and other stakeholders as well
as coordinating and arranging of required consultation processes.
14. Coordinate the work and activities of sub-committees of the TCM Sector to ensure an
integrated approach in the implementation of the TCMSP.

C. Technical/Operational and Project Management

15. Manage and oversee the implementation of existing TCM Sector development projects.
16. Monitor the implementation (deliverables and finances) of development projects linked
to the TCMSP and report accordingly to the TCM Sector Steering Committee.
17. Coordinate the work of the various consultants on the implementation of planned
activities.
18. Oversee, manage, and ensure that resources are utilized in accordance with existing
Government and donor policies and guidelines.
19. Help the TCM Sector agencies in the recruitment of consultants/advisers where needed
and to participate in required selection processes.
20. Ensure accurate and timely dissemination of decision-making information to sector
partners and other stakeholders.
21. To liaise with development partners in collaboration with Sector agencies in a collective
effort to sustain and develop partnerships.
22. Develop a clear channel of communication between sector stakeholders and
implementing agencies to ensure proper monitoring and evaluation of development
projects.
23. Assist the sector partners in putting in place appropriate delivery methods to implement,
monitor and evaluate systems of operations.
24. Follow up and provide advice to Sector agencies in relation to the implementation of TCMSP priorities.

D. Secretarial

25. Compile and Provide progress reports of the TCMSP implementation to the TCM Sector Steering Committee and Sector Coordinators’ Forum Meetings and conduct presentations when required.
26. Coordinate and provide secretarial support to Advisory Committees for current development projects and ensure that its decisions are properly documented and conveyed
to the appropriate agencies.
27. Liaise and consult developing partners on linkages of Sector agencies, required
consultations with sector on any issues relating to the Sector Plan and ensure timely
submission of progress reports to donors.
28. Coordinate Steering Committee meetings and provide secretarial support for the Steering
Committee to ensure that its decisions are properly documented and conveyed to the
appropriate agencies.
29. Design and coordinate capacity development activities related to the TCM Sector Plan
implementation.
30. Lead and manage resource allocation of government and donor funds for the sector to
ensure efficient and effective utilization of available resources.
31. Report to the Steering Committee any matters or issues that hinder smooth progress of
the implementation of activities in the plan.
E. Leadership and Management
32. Actively participate as part of the Leadership and Management Team in the decisionmaking and governance processes of the organization.
33. Assist in the development and implementation of the following Ministry

Reports/Plans:
a. Workforce Plan,
b. Corporate Plan
c. Management plan
d. Annual Reports
e. Performance Management Plans/Appraisals
f. Any other relevant Plan/Report

34. Lead and role-model the Public Service Values for Divisional team members, organization, and wider Public Service.
35. Provide on the job support, mentoring, coaching as well as training for staff to ensure their continuous development.
36. Ensure that effective performance management and evaluation processes are undertaken as per the Performance Appraisal System for Divisional staff
37. Lead and manage the core functions of the Division in order to foster quality assurance and ethical standards of all services and be accountable for the effective and efficient usage of resources.

38. Ensure that internal systems are in place for effective and efficient planning,
implementation, monitoring, evaluating and reporting on team performance.
39. Identify priority budgetary requirements for the Divisions annual submission of
performance measures and budgetary provisions and ensure the Division’s resources
are managed in accordance with prevailing policies.
40. Represent the ministry in intra-ministry work collaborations or other forums as
directed from time to time.
41. Act as the Administration Head of the Ministry in the absence of the CEO as required.
42. Assist with the implementation of the Talofa with a Smile Campaign initiatives to promote and enhance good customer service as directed by the Office of the Public Service Commission.

Key Deliverables

a. Finalize the development and the launch of the Trade, Commerce, and
Manufacturing Sector Plan (TCMSP) –2024/25-2028/29 as well as the
finalisation of the Corporate Plan 2024/25-2028/29.
b. Ensure successful implementation of the TCMSP and the Corporate Plan with
an integration of the whole of Government approach.
c. Disseminate and provide ongoing update of the TCMSP to its stakeholders.
d. Develop the Monitoring and Evaluation (M&E) Framework for the new TCMSP.
e. Develop the Medium-Term Expenditure Framework (MTEF) for the new TCMSP.
f. Manage and oversee the implementation of development projects directly implemented by the Policy, Planning, and Project Management Division (PPPMD) of MCIL.
g. Collect updates for the information on the Samoa Trade Information Portal (https://samoa.tradeportal.org/) and update on a biannual basis.

Selection Criteria 

SKILLS AND ABILITIES

COMPETENCY: Strategic Thinking (Essential)

DESCRIPTOR:

  • Recognizes impact of organization’s direction and role within the government and community.
  • Understands organizational direction and aligns/translates strategic
    objectives into operational activities.
  • Provides advice to the CEO based on analysis of a broad range of
    issues.
  • Considers multiple perspectives when assessing impact of key issues
    and identifies viable solutions.
  • Applies intellect and knowledge to weigh up information and identify
    critical factors and issues.
  • Demonstrates determination in meeting organizational goals and is
    ambitious to continue in the face of changes and challenges.

SKILLS AND ABILITIES

COMPETENCY: Building and Sustaining Relationships (Essential)

DESCRIPTOR:

  • Is committed to client service, builds and sustains relationships within
    the organization, across the public service, with the public and other
    stakeholders.
  • Consults broadly to obtain buy-in, draws on knowledge of work
    partners and fosters teamwork and cooperation through sharing
    information.
  • Capitalizes on diversity and harnesses different viewpoints to enhance the operations of the Division.
  • Encourages and motivates people to engage in continuous learning and
    empowers them through delegation of responsibilities for work.
  • Mentor, provides constructive feedback and recognizes success and
    engages in activities to sustain morale.
  • Communicates with precision and confidence, clearly and in an articulate manner, adapts methods of communication.
  • Adapts communication style and message to meet needs, has a strong
    grasp of key issues and presents a convincing and balanced rationale.

SKILLS AND ABILITIES

COMPETENCY: Delivers/achieves results (Essential)

DESCRIPTOR:

  • Focuses on activities that support organizational sustainability and
    streamlines processes to seek operational efficiency.
  • Monitors and manages resourcing pressures for optimum outcomes.
  • Oversees the implementation of multiple change initiatives with a focus
    on the desired outcomes. Defines high-level objectives and ensures
    translation into practical implementation strategies.
  • Fosters a culture of achievement and ensure planned targets / projects
    are realistic.
  • Ensure planned targets are monitored and measured and achieves
    expected outputs / outcomes.
  • Achieve Ministry’s outputs as set out in Corporate and Management
    Plans.

PERSONAL ATTRIBUTES

COMPETENCY: Integrity (Essential)

DESCRIPTOR:

  • Exhibits and applies high integrity and ethical principles.
  • Is indisputably trusted and operates professionally.
  • Act professionally in carrying out duties and responsibilities despite
    personal preferences.
  • Adheres to and promotes the Samoan Public Service Values of honesty,
    impartiality, service, respect, transparency, accountability, efficiency and effectiveness.

PERSONAL ATTRIBUTES

COMPETENCY: Commitment/Personal Drive (Essential)

DESCRIPTOR: 

  • Defines work in terms of results and pursues success with energy and drive.
  • Anticipates obstacles and is prepared with contingency plans to sustain
    goals / objectives and keeps everyone on track.
  • Helps others to define goals and plan a route for achievement.
  • A high achiever with a reputation for success and quality performance.
  • Sets high standards of performance for self and others. 

PERSONAL ATTRIBUTES

COMPETENCY: Intellect and judgment (Essential)

DESCRITPOR: 

  • Understands the environment affecting work of the organization and
    impacts on divisional level.
  • Exhibits sound conceptual and analytical skills and apply intellect and
    knowledge in identifying critical factors and issues.
  • Handles concepts and complexity proficiently, provides insight and
    understanding for others and appropriately integrates them into the
    workplace.
  • Has good judgment as to what information is significant and useable in
    each situation.
  • Demonstrates effective judgment to weigh up.

PERSONAL ATTRIBUTES

COMPETENCY: Creative and Innovation (Essential)

DESCRIPTOR: 

  • Develops innovative ideas and methods of doing things.
  • Searches for new and more effective methods, making connections between previously unrelated ideas.
  • Is seen as a motivator and guide for others to generate new ideas in brainstorming sessions.

EXPERIENCE 

COMPETENCY: Experience

DESCRIPTOR

  • Relevant years of experience at the senior or management level
    including policy development, analysis and advisory services at the
    strategic level. 

PAST WORK PERFORMANCE 

COMPETENCY: Past work Performance (Essential)

DESCRIPTOR: 

  • Proven track record of excellent performance from previous work.
  • Able to define goals and plans a route for achievement.
  • A high achiever with a reputation for success and quality performance.
  • Sets high standards of performance for self and others.

QUALIFICATIONS

COMPETENCY: Education Qualifications (Essential)

DESCRIPTOR: 

  • A bachelor’s degree in Commerce specializing in Business, Economics,
    Management, International Trade, or Business Administration.

E. BENEFITS

Duty Station: Apia, Samoa
Duration: 3 years
Salary: $92,769 per annum
Hours of Attendance: The standard hours of attendance are Monday to Friday from 9:00am to
5:00pm excluding Public Commission holidays that are generally observed in the public service
and declared by the Commission.
Performance Reviews: The Appointee’s performance shall be reviewed in accordance with
the Performance Management Guideline.
Annual Leave: 20 days’ annual leave per annum on pro rata basis
Sick Leave: 20 days’ sick leave per annum on pro rata basis.
Other Leave: All other leaves are subject to the rules set out in the Public Service Working
Conditions and Entitlements Manual and Commission Endorsement.
End of Contract Benefits: The Appointee is entitled at the expiry of the Contract Term, to a
payment equivalent to 8 working days for every contract year served at the salary rate paid to
the Appointee on cessation of employment.
National Provident Fund: Government shall pay a percentage of the Appointee’s contribution
or another rate prescribed by the National Provident Fund from time to time.
Accident Compensation Corporation: Government shall pay a percentage of the Appointee’s
contribution or another rate prescribed by the Accident Compensation Act 1989.
Duty Travel: The government, development partner or relevant body meets all travelling
expenses at prescribed rates necessarily incurred by staff required to travel away from Apia on
official duty travel.
Regional/ International Recruited Staff: A successful candidate recruited from overseas is to
bear all costs associated of relocation and will not be the responsibility of the Ministry.

Job Functions

CEO/COO/MD

Industry

Government & Defence

Indoor/Outdoor

Indoor, Outdoor

Other Information (Attachments)